Associate - Corporate Card and Travel

About HBC

HBC is a holding company of investments and businesses at the intersection of technology, retail operations and real estate. It is the majority owner of iconic ecommerce companies: Saks, a leading online destination for luxury fashion; The Bay, a Canadian ecommerce marketplace; and Saks OFF 5TH, a premier luxury off-price ecommerce company offering top brands at the best prices. These businesses were established as separate operating companies in 2021. HBC also wholly owns Hudson’s Bay, the operating company for Hudson’s Bay’s brick-and-mortar stores, as well as SFA, the entity that operates Saks Fifth Avenue’s physical locations, and O5, the operating company for Saks OFF 5TH stores.

With assets spanning top markets and prime locations across North America, HBC owns or controls—either entirely or with joint venture partners—approximately 40 million square feet of gross leasable area. HBC Properties and Investments, the company’s real estate and investments portfolio business, manages these assets along with additional real estate offerings, including Street works Development, its property development division.

Founded in 1670, HBC is North America’s longest continually operating company and is headquartered in New York and Toronto. For more information visit: www.hbc.com.

What This Position Is All About:

The process involves Knowledge of handling Travel and Corporate Expenses, general accounting procedures Journal posting, and Reconciliation. Ensure adherence to Bankcard policies, internal controls and audit requirements, and service standards at all times.

Who You Are:

·       Generates a variety of approaches to problem-solving including new and novel ideas

·       Comfortable with change and challenging convention

·       Inspires others with their vision and sense of purpose

·       Build Morale and the spirit of the team, Shares wins and success.

You Also Have

•        Financial aptitude with a minimum 1 year of work experience in Corporate Finance with MNCs/GICs, with a preference for the  Retail industry
•        Excellent knowledge of Microsoft Office Suite
•        Experience in SAP Concur and Fusion will be preferred.  
•        Strong proficiency in Microsoft Office suite (Excel, Word, PowerPoint)
•        This individual will have a demonstrated ability to manage multiple priorities simultaneously with strict adherence to deadlines.
•        Demonstrated expertise in the design and implementation of financial processes and technologies.
•        Knowledge of how to handle On-shore queries. 

As an Associate

•         Ensure all new credit card applications are handled timely, on a daily basis
•         Perform delinquent accounts reconciliations and management according to the established work procedures
•         Timely manage inquiries (internal & external), perform root cause analysis and provide resolution
•         Administrate Bank of America (BOA) Platform and collaborate with BOA account administrators
•         Expense reports: Review expense reports submitted by employees for overall reasonableness; ensure that users are not in violation of the Corporate Travel Policy
•           Help Desk - Provide backup support and engage in solutions to user problems to ensure user satisfaction
•        Reports - Review all daily, weekly, and monthly reports to ensure that data is processing correctly per audit rules and Corporate Travel Policy. This includes ensuring receipt flags are set properly and employee data is updated properly and interfaced to ERP.
•           Travel Policy, System maintenance - Make changes to audit rules, reports, and system settings to ensure compliance with Corporate Travel Policy.
•          Activate and maintain employee data. Monitor payroll reimbursements. Continually improves business processes in all assigned areas of responsibility. Provide back-up support across T&E as needed. Other duties as assigned, including Adhoc report requests, and project work.
•          Accounting – Perform month-end closings and reconciliations for T&E-related accounts
•          Provide training to newcomers and contribute to the creation and update of training documents.
•          Continuously seek to enhance knowledge, self-improvement, and better understanding of the tools used.
•          Identify the process or system improvements opportunities and participate in their implementation.
• Contribute to developing a Team-Based culture.